We have long been big fans of The Cloud. In our opinion, it provides more flexibility and security to allow businesses to adapt to ways of working from the office and at home.  With more people expecting flexible working to be part and parcel of their working life, The Cloud offers businesses the perfect solution to work from any location.

But in order for a business to take advantage of The Cloud and move their data from an onsite server, there are a few fundamentals they need to consider in order to get the set up right from the very beginning

Storage & Access

Depending on how much your business relies on IT and data, the first things a business should consider is how much storage does it require, how many employees will be accessing it and from how many locations. This will allow your business to choose the correct Cloud solution and ensure that it has the capacity to deal with the demands of your business needs. If you aren’t sure how much storage you need, talk to your IT consultant who will be able to advise.

Clean up

Once you have chosen the solution and are ready to upload your data to The Cloud, it is good practice to have a bit of a clear out.  Nearly all businesses have data that they simply don’t use anymore, such as old files that are outdated or no longer required. Plus, with multiple employees using your IT systems, there will no doubt be copies of files saved in multiple locations so deleting duplicates will help when moving to The Cloud. A bit of housekeeping doesn’t hurt anyone every now and then.


Your company data may not be sat next to you in the office in a server anymore where you can keep an eye on it, but that doesn’t mean it is any less secure. As more businesses turn to The Cloud, rest assured it is very secure. There are many factors that provide even more security such as user permissions, access logging and version control and Multi-Factor Authentication (a code sent to an email or phone to ensure that people logging in are who they say they are). So, don’t worry your data will be safe.


Some limitations to watch out for are, if your business has very large files which could cause performance problems as they are uploaded or downloaded from The Cloud. This goes back to our first point about ensuring you have enough storage, but also that you have a fast and reliable internet connection from which to access your Cloud data.  Also, some data could be subject to data-sovereignty laws, where it must remain within a certain geographic region, such as medical or financial data. So make sure The Cloud solution facilitates this.


As with anything these days, the more you use the more you pay for, The Cloud is no different. It’s a good idea to watch what you store and archive old data regularly, so you don’t end up with a huge bill from your cloud provider.

If your business is looking to move to The Cloud, or you just need some advice, get in touch and Greystone will be happy to assist.

Greystone: Making sense of IT and software solutions